{"id":18992,"date":"2021-10-15T09:58:26","date_gmt":"2021-10-15T09:58:26","guid":{"rendered":"https:\/\/easydmarc.com\/blog\/?p=18992"},"modified":"2026-03-18T04:22:06","modified_gmt":"2026-03-18T04:22:06","slug":"23-ways-to-help-your-employees-follow-it-security-policies","status":"publish","type":"post","link":"https:\/\/easydmarc.com\/blog\/23-ways-to-help-your-employees-follow-it-security-policies\/","title":{"rendered":"23 Ways To Help Your Employees Follow IT Security Policies"},"content":{"rendered":"

The key to ensuring that you don\u2019t become a victim of a hack is to put as many measures in place to secure your networks. Employees can be a bit difficult when it comes to the rolling out of new IT security policies and processes. You may encounter situations where your employees display a <\/span>lack of interest, time, technical knowledge, or simply, disdain for following the rules.<\/span><\/p>\n

So, what can you do to combat these challenges, ensure a smooth roll-out of new IT procedures in the workplace and facilitate data security best practices? Keep reading to find out more about <\/span>23 ways to help your employees follow IT security policies!<\/b><\/p>\n

1. Lead by example<\/span><\/h3>\n

Be an exemplary role model<\/b> to your employees. By leading by example, you\u2019re demonstrating to your team that you comply with the cyber security practices of your firm – which gives them no reason not to.\u00a0<\/span><\/p>\n

If you ask your employees to do something that you\u2019re either not comfortable doing or just not willing to do, this will lead to them questioning why they should do it in the first place. Walk the walk, and talk the talk!<\/span><\/p>\n

2. Set milestones<\/span><\/h3>\n

Communicating an IT management plan to your team will prevent them from being bombarded with too many changes and to-dos all at once.\u00a0<\/span><\/p>\n

In addition to communicating the timeline<\/a> of the new implementation of the new measures, let them know exactly what each measure is all about and why it\u2019s so important. You\u2019ll find that when your team understands what\u2019s going down and why, they\u2019ll be <\/span>more inclined to support the process<\/b> rather than hinder the roll-out.<\/span><\/p>\n

3. Leverage trends<\/span><\/h3>\n

When certain practices and protocols become widely adopted – such as <\/span>DMARC email records for enterprise<\/span><\/a> – this acts as a window of opportunity to ask that your company complies. You\u2019ll be able to show a good reason for this, and the truth is, it\u2019s generally a good thing to be up to date with the latest standards.<\/span><\/p>\n

4. Explain why IT security policies are important<\/span><\/h3>\n

For each measure you seek to implement, be sure to <\/span>explain why it is so important <\/b>(as many times as you need to!). Give your employees a clear cut reason as to why their support is required. It\u2019s worthwhile to put in the time and effort in explaining the measures at the outset to prevent delays and non-compliance.\u00a0<\/span><\/p>\n

5. Make it an HR thing<\/span><\/h3>\n

Partner up with your HR department (sooner rather than later). Human resource professionals are adept in effective communication,\u00a0improving company culture<\/a>, and understanding employees on a deeper level, hence making them better equipped to handle any counter arguments that may crop up.<\/span><\/p>\n

6. Provide active help<\/span><\/h3>\n

Not everyone knows their way around complex IT systems. Remember that what may seem simple to a professional with IT management skills will probably be something totally new to others. By <\/span>providing active help<\/b>, you\u2019ll be showing your employees exactly how to go about implementing your new policies and you\u2019ll even help those who may feel a bit insecure to ask for assistance.<\/span><\/p>\n

7. Mind the knowledge gap<\/span><\/h3>\n

Make sure your IT documentation<\/a> is written and illustrated in an <\/span>easy-to-understand <\/b>style for non-technical readers, with relevant IT security policies templates. This way, everyone will be able to understand and follow through with your request without any IT jargon getting in the way. For most people, VPN is a stretch too far already!<\/span><\/p>\n

8. Explain the consequences<\/span><\/h3>\n

Without a secure IT network, you\u2019re at major risk of being targeted by hackers and giving them open access to sensitive information. <\/span>Be open with your employees<\/b> about what\u2019s at risk if these security policies aren\u2019t implemented and things go south. It\u2019s ok to sometimes share <\/span>some concrete examples<\/span><\/a> to help make your point!\u00a0<\/span><\/p>\n

9. Reward compliance<\/span><\/h3>\n

Who doesn\u2019t love a good reward? Figure out what type of prize your employees would appreciate the most and use it as an<\/span> incentive<\/b> for the fastest person to implement a particular security measure. Some employees may appreciate an extra lunch hour while others would love a free drink or two (after hours that is).<\/span><\/p>\n

10. Be aware and open to advancements<\/span><\/h3>\n

It\u2019s better to not have any security protocols in place than to have ones that are outdated and useless. Establish a control process to <\/span>monitor the effectiveness of the measures<\/b> in place. If they prove inefficient, keep an eye out for any new security measures that you could replace them with. If you don\u2019t roll with the punches, you\u2019ll soon find yourself joining the ghosts of companies past!<\/span><\/p>\n

11. Train, train, train<\/span><\/h3>\n

Make use of the variety of <\/span>training methods<\/b> available to educate your employees about the new security measures. Some of the methods that work well are <\/span>e-learning, workshops, Zoom calls, events and blog posts. You can also use a content creation platform like Visme<\/a> to create interactive training materials. It\u2019s best to facilitate these training initiatives <\/span>regularly<\/b> as opposed to once off in order to help employees retain the information.<\/span><\/p>\n

12. Train the trainer<\/span><\/h3>\n

Make sure that whomever you appoint to facilitate the training initiatives is <\/span>well-versed<\/b> in these security measures and the material they\u2019re training on. Having an ill-experienced trainer who doesn\u2019t fully understand the security policies will do more harm than good and should be avoided at all costs.<\/span><\/p>\n

13. Use the \u201cwow\u201d effect<\/span><\/h3>\n

Technology is pretty cool and there are so many ways to take advantage of this when trying to get your employees on board. By using <\/span>edgy safety methods<\/b> like <\/span>fingerprint logins and screen privacy filters, your employees are bound to find it cool and be happy to comply.<\/span><\/p>\n

14. Request feedback on cyber security policies<\/span><\/h3>\n

There is no better way to improve your roll-out than to<\/span> listen to your employees\u2019 experiences and act accordingly.<\/b> If they claim that a specific protocol was difficult to understand, make it a priority to explain the next measure in more detail and in simple language.<\/span><\/p>\n

15. Have a back-up plan<\/span><\/h3>\n

In the event of an employee\u2019s non-compliance or inability to carry out a measure by a specific deadline that\u2019s urgent, make sure you have an IT strategic management process in place to prevent them from being stranded outside the intranet.\u00a0<\/span><\/p>\n

16. Involve IT management<\/span><\/h3>\n

Be open<\/b> with your CTOs and CISOs! They should definitely be aware of instances such as a majority of employees being non-compliant with security policy roll-outs. CTOs and CISOs are also answerable to their bosses, to whom it is paramount to deliver accurate information.<\/span><\/p>\n

17. Enforce the easier path<\/span><\/h3>\n

Simplify the process<\/b> as far as you can. The less complicated the process, the more streamlined your roll-out will be. Smart IT managers should use better design and tools for their protocols to speed up the implementation and make it as seamless as possible.<\/span><\/p>\n

18. Be empathetic<\/span><\/h3>\n

Be <\/span>understanding and empathetic<\/b> in your approach. For staff outside IT, things like the <\/span>top 5 data security protocols<\/span><\/a> are not easy to get into. Your employees will appreciate the effort you make to show you understand the inconvenience they\u2019ll be put through (albeit a slight one at times).<\/span><\/p>\n

19. Check out the laggers<\/span><\/h3>\n

It\u2019s only natural for a small complement of your workforce to face some challenges in implementing your new security protocols. Have <\/span>respectful and constructive discussions<\/b> with them to go over problem areas and offer as much help as you can.<\/span><\/p>\n

20. Maintain your documentation<\/span><\/h3>\n

Keeping <\/span>accurate and updated records<\/b> of your security protocols is so important for many reasons. One of the most common reasons happens to be if someone new joins the IT team and needs to get up to speed with the processes in place ASAP. An example of records that should be filed are cyber security policies examples of what\u2019s been implemented. Rather safe than sorry, because inaccurate records are bound to land you in the hot seat!<\/span><\/p>\n

21. Think UX<\/span><\/h3>\n

Map out every step of the implementation process from the start when rolling out new security policies. This works wonders in ensuring they go about it <\/span>without any unnecessary delays or obstacles.<\/b><\/p>\n

22. Get marketing to sell it for you<\/span><\/h3>\n

Having your firm\u2019s marketing team on board to <\/span>help you \u201csell\u201d the idea<\/b> to your employees could be quite useful when rolling out new security protocols. Oftentimes, marketing teams will benefit the most from new upgrades and tools at their disposal. They\u2019d be more than happy to help if there\u2019s something in it for them!<\/span><\/p>\n

23. Master the online help<\/span><\/h3>\n

To improve the process for both your IT team and your employees, create <\/span>relevant, up to date and easy to access<\/b> online content that will help them navigate any issues they may encounter. By mastering the art of covering all your bases there, you will help your colleagues to help themselves, making your life easier eventually.<\/span><\/p>\n

Are you ready to roll-out those cyber security policies?<\/span><\/h2>\n

There you have it – <\/span>23 practical and easy methods<\/b> to help your employees adhere to IT security policies. With these measures in place, IT managers are on the right track to mastering IT policies for companies both big and small!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

The key to ensuring that you don\u2019t become …<\/p>\n","protected":false},"author":1,"featured_media":18995,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[204,218,203],"tags":[],"class_list":["post-18992","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-corporate-email","category-email-security"],"acf":[],"yoast_head":"\n23 Ways To Help Your Employees Follow IT Security Policies | EasyDMARC<\/title>\n<meta name=\"description\" content=\"Find out more about 23 ways to help your employees follow IT security policies and what can you do to ensure a smooth roll-out ?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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