{"id":22709,"date":"2022-03-10T11:56:22","date_gmt":"2022-03-10T11:56:22","guid":{"rendered":"https:\/\/easydmarc.com\/blog\/?p=22709"},"modified":"2025-11-19T07:11:55","modified_gmt":"2025-11-19T07:11:55","slug":"10-best-practices-for-business-email-security-for-2022","status":"publish","type":"post","link":"https:\/\/easydmarc.com\/blog\/10-best-practices-for-business-email-security-for-2022\/","title":{"rendered":"10 Best Practices for Business Email Security for 2022"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Email is a leading communication tool for businesses around the world. It\u2019s widely used for both internal and external collaboration. Nevertheless, it\u2019s not innately secure and is often spoofed by attackers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cybercriminals actively use email channels to distribute malware, spread viruses, and trick users. According to research by <\/span><a href=\"https:\/\/purplesec.us\/resources\/cybersecurity-statistics\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">PurpleSec<\/span><\/a><span style=\"font-weight: 400;\">, 66% of malware is installed via malicious email attachments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On its own, even the <\/span><b>best secure email for a small business<\/b><span style=\"font-weight: 400;\"> or megacorporation isn\u2019t enough. <\/span><span style=\"font-weight: 400;\">Whether an organization is large or small, it still needs to integrate<\/span> <b>business email security best practices. <\/b><span style=\"font-weight: 400;\">Another <\/span><span style=\"font-weight: 400;\">study<\/span><span style=\"font-weight: 400;\"> shows that 43% of cyber attacks target small businesses. Hence, hackers threaten businesses regardless of size and type.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Read on to discover 10 <\/span><b>email security best practices for business <\/b><span style=\"font-weight: 400;\">owners in 2022. You\u2019ll learn how to prevent possible attacks and bypass data vulnerability.<\/span><\/p>\n<h2><b>What Are The Best Practices for Business Email Security for 2022?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Although there are numerous strategies to get you the <\/span><b>most secure business email<\/b><span style=\"font-weight: 400;\">,<\/span> <span style=\"font-weight: 400;\">they\u2019re always evolving and bringing new trends. Here are a few things we recommend you keep your eye on in 2022:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have an anti-virus analysis system upstream of the mailboxes of users to prevent the receipt of infected files.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Activate TLS encryption for exchanges between email servers (from the organization or public) as well as between the user devices and servers hosting the mailboxes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Don&#8217;t expose the mailbox servers to the Internet. Instead, use a relay server dedicated to sending and receiving messages in case the Internet is cut off.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spam accounts for the majority of email exchanges on the Internet. Deploy an anti-spam service to remove the risk.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Now, let&#8217;s explore more\u00a0<\/span><b>business email security best practices<\/b><span style=\"font-weight: 400;\">, so you can get measurable results with a strategic, consistent, and permanent approach.\u00a0<\/span><\/p>\n<h3><b>#1: Implement Email Authentication Protocols<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Email authentication protocols (DMARC, DKIM, and SPF) are used to authenticate messages sent from a corporate domain. They help prevent phishing, <a href=\"https:\/\/easydmarc.com\/blog\/5-tips-on-recognizing-and-avoiding-email-spoofing\/\">email spoofing<\/a>, and other cyberthreats. In simple terms, the sending and receiving mail servers talk to each other and double-check protocols in the DNS.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Besides security, enhanced brand trust and <\/span><a href=\"https:\/\/easydmarc.com\/blog\/deliverability-matters-tips-to-avoid-the-spam-folder\/\"><span style=\"font-weight: 400;\">improved deliverability<\/span><\/a><span style=\"font-weight: 400;\"> rates are major advantages of email authentication protocols.<\/span><\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-8 maxbutton\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/app.easydmarc.com\/register\"><span class='mb-text'>Start Free Trial<\/span><\/a><\/p>\n<h3><b>#2: Use Two-Factor or Multi-Factor Authentication<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Two-factor authentication is a crucial feature of <\/span><b>secure business email. <\/b><span style=\"font-weight: 400;\">Hackers often steal passwords and login credentials to carry out their attacks. But if everybody in the organization has two- or multi-factor authentication, login details alone aren\u2019t enough for hackers to achieve their goals.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To gain access, cybercriminals need another code, usually sent to you via SMS, a voice call, an email, or a one-time password. If you haven\u2019t already, implement two- or multi-factor authentication to defend against common email security issues for the <\/span><b>most secure business email <\/b><span style=\"font-weight: 400;\">possible<\/span><b>.<\/b><\/p>\n<h3><b>#3: Detect and Prevent Phishing Emails<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Phishing emails are often tricky to identify. Cybercriminals use impersonation tactics to make the message appear legitimate and as convincing as possible. That\u2019s why companies must pay special attention to increasing phishing awareness among their employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Phishing emails are typically disguised as official emails from legitimate service providers. They\u2019re designed to trick recipients into taking certain actions like divulging confidential data, revealing login credentials, or clicking on malicious links.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cybercriminals use reasons like suspicious login activity on your account, problems with payment settings, new documents, or available updates to execute their phishing scams. But if you\u2019re cautious enough, you\u2019ll notice mistakes in the email address and grammar of the text that makes the message doubtful.<\/span><\/p>\n<h3><b>#4: Avoid Accessing Emails Using Public Wi-Fi<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Any actions you take using public Wi-Fi can be easily monitored by hackers. Using open-source packet sniffers is enough for them to access your information. Even if you\u2019re connected to public Wi-Fi but haven\u2019t logged into your corporate email, your information is still automatically updated. And this is how you put your account credentials at risk.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Always use a trusted network to log into your corporate email when you\u2019re outside the office. Using mobile data to access work-related information can also make it vulnerable to attacks.<\/span><\/p>\n<h3><b>#5: Train Your Staff on Email Security<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">In an organization, its problems are directly related to all employees\u2024 Training your staff on <\/span><b>good business email security practices <\/b><span style=\"font-weight: 400;\">and why they\u2019re important is crucial in today\u2019s digital age.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider implementing phishing awareness and email security protocols to keep your team informed on current threats and modern corporate security policies. Email phishing tactics keep evolving; so it\u2019s essential to stay up to date on new security measures.<\/span><\/p>\n<h3><b>#6: Choose Strong Passwords<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Once there was a stereotype that a complex password must be as long as possible. Still, if it\u2019s easy to crack, it will, no matter the number of characters. That said, the length of the password is only one aspect of good password hygiene.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use unrelated words or letter combinations, add a few characters and numbers, and you\u2019ll get a stronger result to <\/span><b>secure business email<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><b>#7: Never Use Corporate Email For Personal Matters<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Sending personal messages from a corporate email adds to the risk of phishing attacks. To enhance<\/span><b> email security best practices for business<\/b><span style=\"font-weight: 400;\">,<\/span> <span style=\"font-weight: 400;\">avoid using a corporate email outside the scope of its functions. The same applies to personal email accounts. Work-related emails must always be sent from the organizational domain.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before launching any phishing attack, cybercriminals harvest information online using special tools. A target using a corporate email for personal purposes is vulnerable in an attacker&#8217;s eye. It\u2019s easier to implement an attack and spread malware.\u00a0<\/span><\/p>\n<h3><b>#8: Never Click on Links or Download Attachments in a Suspicious Email<\/b><\/h3>\n<p><b>Business email security best practices <\/b><span style=\"font-weight: 400;\">include dealing with suspicious messages. Often, the link in a cyberattack email <\/span><span style=\"font-weight: 400;\">displays a recognizable domain name but directs the user to a malicious source. <\/span><span style=\"font-weight: 400;\">Use the latest antivirus or anti-malware tools to avoid malware installation upon clicking.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Attachments and links are the primary sources of malicious content. If you hover over the actual link and see a different display link, never click on it. Rather check the link by typing it in a new window.\u00a0<\/span><\/p>\n<h3><b>#9: Regularly Update Your Privacy Settings<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Cybercriminals are always cultivating new scam methods. That\u2019s why businesses must regularly update their privacy settings to detect breaches or suspicious activities. If you notice an unauthorized login attempt to your account, consider taking steps to amplify your business email security.\u00a0<\/span><\/p>\n<h3><b>#10: Don\u2019t Send Business Emails From Unsecured Devices<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">While outside the office, employees may use personal devices to log into their corporate accounts and send emails. This practice became increasingly common as remote working spiked amidst the COVID-19 pandemic. But a personal computer or another non-work device may lack protection and become easily infected with malware.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use your corporate account on work-safe devices and implement advanced email security software. This helps prevent email phishing threats, impersonation, and other malicious cyberattacks.<\/span><\/p>\n<h2><b>Final Thoughts<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Security enhancements are vital for all <\/span><a href=\"https:\/\/easydmarc.com\/blog\/how-to-create-a-business-email-account-and-what-is-it\/\"><span style=\"font-weight: 400;\">business email accounts,<\/span><\/a><span style=\"font-weight: 400;\">\u00a0but they\u2019re not enough on their own. <\/span><b>Email security best practices for business<\/b><span style=\"font-weight: 400;\"> are equally as crucial. <a href=\"https:\/\/app.easydmarc.com\/register\">Implementing email authentication<\/a>\u00a0methods and keeping up with the recommendations above can you protect your company network from cyberthreats.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cybercriminals are quite skilled at manipulating people. That\u2019s why identifying their tactics and implementing cybersecurity policies is a must for all organizations and their staff.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you want to learn more about <\/span><b>business email security best practices and <\/b><span style=\"font-weight: 400;\">discover new tips and techniques, keep following our blog.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email is a leading communication tool for businesses &#8230;<\/p>\n","protected":false},"author":5,"featured_media":22710,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[204,218,203],"tags":[],"class_list":["post-22709","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-corporate-email","category-email-security"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>10 Best Practices for Business Email Security for 2022 | EasyDMARC<\/title>\n<meta name=\"description\" content=\"Email security should be a priority for businesses of all sizes. Read our article for the top 10 business email security best practices.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/easydmarc.com\/blog\/10-best-practices-for-business-email-security-for-2022\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"10 Best Practices for Business Email Security for 2022\" \/>\n<meta property=\"og:description\" content=\"Email security should be a priority for businesses of all sizes. Read our article for the top 10 business email security best practices.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/easydmarc.com\/blog\/10-best-practices-for-business-email-security-for-2022\/\" \/>\n<meta property=\"og:site_name\" content=\"EasyDMARC\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/EasyDMARC\/\" \/>\n<meta property=\"article:published_time\" content=\"2022-03-10T11:56:22+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-11-19T07:11:55+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/easydmarc.com\/blog\/wp-content\/uploads\/2022\/03\/10-Best-Practices-for-Business-Email-Security-for-2022.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1440\" \/>\n\t<meta property=\"og:image:height\" content=\"910\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Hasmik Khachunts\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@easydmarc\" \/>\n<meta name=\"twitter:site\" content=\"@easydmarc\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Hasmik Khachunts\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/\"},\"author\":{\"name\":\"Hasmik Khachunts\",\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/#\\\/schema\\\/person\\\/1ee4f162a98bccc5ff8b6fefdfaf245c\"},\"headline\":\"10 Best Practices for Business Email Security for 2022\",\"datePublished\":\"2022-03-10T11:56:22+00:00\",\"dateModified\":\"2025-11-19T07:11:55+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/\"},\"wordCount\":1249,\"publisher\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/wp-content\\\/uploads\\\/2022\\\/03\\\/10-Best-Practices-for-Business-Email-Security-for-2022.jpg\",\"articleSection\":[\"Blog\",\"Corporate Email\",\"Email Security\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/\",\"url\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/\",\"name\":\"10 Best Practices for Business Email Security for 2022 | EasyDMARC\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/10-best-practices-for-business-email-security-for-2022\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/easydmarc.com\\\/blog\\\/wp-content\\\/uploads\\\/2022\\\/03\\\/10-Best-Practices-for-Business-Email-Security-for-2022.jpg\",\"datePublished\":\"2022-03-10T11:56:22+00:00\",\"dateModified\":\"2025-11-19T07:11:55+00:00\",\"description\":\"Email security should be a priority for businesses of all sizes. 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