{"id":31481,"date":"2022-11-23T09:38:41","date_gmt":"2022-11-23T09:38:41","guid":{"rendered":"https:\/\/easydmarc.com\/blog\/?p=31481"},"modified":"2026-03-17T17:53:24","modified_gmt":"2026-03-17T17:53:24","slug":"how-to-stop-spam-emails-and-save-your-inbox-corporate-email-edition","status":"publish","type":"post","link":"https:\/\/easydmarc.com\/blog\/how-to-stop-spam-emails-and-save-your-inbox-corporate-email-edition\/","title":{"rendered":"How to Stop Spam Emails and Save Your Inbox [Corporate Email Edition]"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Everyone agrees that email is fast becoming the preferred communication channel for businesses and customers. Every company uses corporate email to stay in touch with it\u2019s partners, suppliers, vendors, and clients. With the help of AI and ML, email services are becoming more innovative and valuable than ever before.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But in recent years, we&#8217;ve also seen a dramatic rise in spam emails. If you use your corporate email address to register on websites or subscribe to newsletters, you probably know how annoying spam messages can be.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thanks to <\/span><b>email spammers<\/b><span style=\"font-weight: 400;\">, you might have even ended up with an inbox full of <\/span><b>spam emails<\/b><span style=\"font-weight: 400;\"> you don&#8217;t want to read. Most modern spam filtering algorithms can identify up to 90% of spam, but this still results in almost one-third of all user emails being junk messages which may have malicious links or attachments.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using your corporate email address for personal use may also be frowned upon. The good news is that you can take action to fix spam issues and keep your corporate inbox clean.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep reading on to find out <\/span><b>how to stop spam emails<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><b>Tips for Businesses<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Before we get into the nitty-gritty of dealing with spam in your organization, let&#8217;s discuss some general best practices. First, you must know the answer to this central question: <\/span><a href=\"https:\/\/easydmarc.com\/blog\/what-is-spam-email-and-how-to-prevent-it\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">What is spam email and how can you prevent it<\/span><\/a><span style=\"font-weight: 400;\">?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Spam or junk mail refers to unwanted commercial or promotional emails typically sent en masse. While they typically offer products and services, these emails can also be fraudulent, with fake discounts or promotions that are often \u201ctoo good to be true.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The best way to prevent spam is with some common sense. To protect your business email inbox, it helps understanding common spam sources and how to avoid them. You can follow this simple set of rules described below, and you&#8217;ll have a clean inbox without malicious offers hitting your filters:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Register for websites using disposable email addresses or use public ESPs.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Use different passwords for every website you sign up for.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Don&#8217;t click on links in emails from people you don&#8217;t know.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Try to eliminate the temptation to click on everything that comes your way.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">If you&#8217;re running the IT department, create separate email accounts for each employee.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Set up alerts for incoming emails that might be spam.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Train employees on the importance of using discretion with their email correspondence.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">If necessary, you can also create specific guidelines dictating the use of corporate emails within the company.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Now we can move forward and learn <\/span><b>how to stop spam emails permanently<\/b><span style=\"font-weight: 400;\">:\u00a0<\/span><\/p>\n<h3><b>Authenticate Your Email Infrastructure<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Email authentication protocols such as DMARC, DKIM, and SPF are the best ways to prevent <\/span><b>email spammers<\/b><span style=\"font-weight: 400;\">. Your IT department can set up these policies, so all messages sent from your domain are from a verified source.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">DMARC is the ultimate authentication strategy, cutting down all fraudulent emails with the help of <\/span><a href=\"https:\/\/easydmarc.com\/blog\/what-is-an-spf-record\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">SPF (Sender Policy Framework)<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/easydmarc.com\/blog\/what-is-dkim\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">DKIM (Domain Keys Identified Mail)<\/span><\/a><span style=\"font-weight: 400;\">. Each of these protocols works together to ensure all your emails are authentic. The system also helps prevent bad actors from impersonating your domain online.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A robust, DMARC-authenticated domain is the best assurance you can offer your clients and business partners regarding your online presence. While it won\u2019t stop inbound spam messages, you\u2019ll have peace of mind that fraudulent spam messages using your company\u2019s good name will be rejected and blocked.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With DMARC in place, you\u2019ll lessen the risk of being affected by data loss trickery such as spoofing or spamming. EasyDMARC can assist you with our expert team, an extensive catalog of tools, and all-in-one solutions ready to enhance your email security.<\/span><\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-sign-up\" title=\"SIGN UP FREE\" href=\"https:\/\/app.easydmarc.com\/register\"><span class='mb-text'>Sign Up Free<\/span><\/a><\/p>\n<h3><b>Use Spam Filters and Train Them<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Usually, a solid filter is the first line of defense against spam mail. Most email providers have a spam filter that flags suspicious incoming messages, allowing you to delete them without reading them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In some cases, you can train your spam filter to be more discerning to identify fewer legitimate messages as spam while still keeping the spam out. You can train spam filters by moving fraudulent messages to the spam inbox if they ever reach your inbox.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also find several third-party spam filters that you can install on your computer or in your email account. They&#8217;re usually free or have a free trial period and can be very effective against spam.<\/span><\/p>\n<h2><b>Tips for Employees<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Now, let&#8217;s talk about the things your workers can do to keep their inboxes clean and free of spam. First and foremost, they should treat their company email as the corporate website. Your team should avoid signing up for newsletters or other offers unless they have a good reason to do so.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s also crucial that employees never answer any emails they suspect might be a scam, even if it looks like it comes from an internal and legitimate source. Any unusual requests should always be confirmed in person. Overall, company email addresses should be limited to work-related communications.<\/span><\/p>\n<h3><b>Keep Work Email for Work Only<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This is easier said than done. We have to negate our basic instincts to learn <\/span><b>how to stop getting spam emails<\/b><span style=\"font-weight: 400;\">. We, humans,\u00a0 tend to make everything easier for ourselves. That&#8217;s why signing on to most services using a single email address is a sure way to get access to everything we need without trouble. Many ESPs offer the easy option to log in to services such as social media and software using our email accounts.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Google and Facebook are at the top of the services with their easy sign-in processes. Using your work email account in such a fashion is unwise, mainly if your company uses Google Workspace. It may take more time, but instead, use your email for social media and newsletters and keep your company inbox safe by using it only for professional communication.\u00a0<\/span><\/p>\n<h3><b>Unsubscribe from Unnecessary Newsletters<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Finally, avoid spam, you should unsubscribe from newsletters and mailing lists that you don&#8217;t care about. This seems easy to do, but it&#8217;s pretty hard. Most newsletters and mailing lists are set up to make it as difficult as possible for you to unsubscribe from them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Find a way to unsubscribe from them and do it as soon as possible. You can usually find a link that says something like &#8220;unsubscribe&#8221; or &#8220;manage your subscriptions&#8221; somewhere in the emails you receive from those newsletters and mailing lists. Be mindful of any service that offers a challenging opt-out option.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As we mentioned, it&#8217;s best to avoid signing up for services or third-party newsletters using your work email. If you must sign up for these services, it&#8217;s best to inform the IT department or ensure the website offers legitimate, helpful information for your line of work.<\/span><\/p>\n<h3><b>Keep Your Work Email Off Social Media<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If you post your work email address on social media, you&#8217;re giving spammers and scammers a free pass to your inbox. This might sound strange and counterproductive since it defeats the purpose of networking, but it&#8217;s an excellent idea.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is especially true if you have a corporate account with a recognizable name. Be careful with your posts, and always keep your work email off social media unless necessary. Social media is one of the biggest security concerns for most workplaces. They\u2019re a great entry point for <\/span><b>email spammers<\/b><span style=\"font-weight: 400;\">. Linking your social media profiles to your work email account allows hackers to spoof, spam, or exploit your business email address.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This isn&#8217;t just about <\/span><a href=\"https:\/\/easydmarc.com\/blog\/what-is-spam-email-and-how-to-prevent-it\/\" target=\"_blank\" rel=\"noopener\"><b>spam email<\/b><\/a><b> <\/b><span style=\"font-weight: 400;\">\u2014 there are also other security implications. If your work email is connected to your social media accounts, spammers can use it to breach your business accounts and access your sensitive information. Keeping these things separate will help protect your social media accounts and make your work email account safer.<\/span><\/p>\n<h2><b>Final Thoughts<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Email is the most commonly used channel for business communication and marketing. Given its importance, it\u2019s no surprise that spammers target companies with malicious email campaigns looking to steal data, spread viruses, and trick people into buying products they don&#8217;t want.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Fortunately, it&#8217;s easy to avoid spam in your inbox. Avoid clicking links from suspicious emails, use different passwords for every website you sign up for, and train your spam filters to be more discerning. You can always authenticate your email infrastructure as well. EasyDMARC can easily help you with this so all your messages reach your recipients safely.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Everyone agrees that email is fast becoming the &#8230;<\/p>\n","protected":false},"author":1,"featured_media":31482,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[204,290,199],"tags":[],"class_list":["post-31481","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-cyberattacks-cyberthreats","category-cybersecurity"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Stop Spam Emails: Corporate Inbox Tips | EasyDMARC<\/title>\n<meta name=\"description\" content=\"Getting spam emails in your corporate inbox causes a lot of trouble to the company&#039;s infrastructure. 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